GNcareers, from Gulf News

How to lead successful and effective meetings

How to lead successful and effective meetingsImage Credit: Supplied

Meetings are an integral part of corporate life. Unfortunately, some feel a lot of productive time gets wasted due to meetings that are not properly planned. However, there are many ways on how to organize and lead meetings in an effective manner.

• Provide the objectives of the meeting well in advance. This ensures that all participants come prepared and can get into the crux of the meeting without delay. Planning helps since all participants attend the meeting with a clear objective. Once the objectives are fixed, it is important to ensure that there is no deviation from the set agenda, unless there is a strong reason to do so.

• A strong leader will anticipate sensitive situations that can creep in, and will do the necessary to tackle them in advance. A controlled discussion makes sure that there is no diversion from the objectives of the meeting.

• It is also important to make the meeting as engaging as possible. Meetings that are dull and boring will not bring in the desired results. When the attendees are happy and in a good frame of mind, the results will always be positive.

• It also makes sense when contributions from all attendees are encouraged. When each person in the meeting contributes, the engagement level goes up. Moreover, it provides a varied perspective and makes the attendees feel valued.

• It is essential to make sure that the meeting does not exceed the set time limit. The right approach will ensure that the meeting ends at least a couple of minutes before the scheduled time.

• Finally, as soon as the meeting is over, send a note to all the attendees summarizing the points discussed. This will give them a clear idea of what the meeting was all about.

Handy Hints:

• Keep the discussion positive and engaging but regulated

• Send the minutes as a documentation of the issues covered

• Ensure the meeting starts without delay and finishes on time

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Source: C. Sunil Roy, Special to Jobs & Careers

The writer is Senior Manager, Publilink