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Admin Asisstant

Manpower Middle East LLC

Manpower Middle East LLC
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Job Details

Our client, a multinational pharmaceutical company is currently seeking to recruit an Admin AssistantPOSITION SUMMARYSummarize the primary purpose and key accountabilities of the position, including scope of responsibility in 5-7 concise sentences. (i.e. Global vs. CountryRegion) It may be helpful to complete this section after you have finished the other sections of the document.This role will provide a full-range of administrative support to members of the Internal Medicine and Vaccine Gulf teamsPOSITION RESPONSIBILITIES In order of importance, list the primary responsibilities critical to the performance of the position. It is recommended not to list actual tasks but focus on essential responsibilities that highlight accountability and level of judgment required.The responsibilities for this role includeProactively maintain Outlook calendars, anticipate conflicts, and use diplomacy to resolve problems in advance assist with meeting scheduling, conference room reservations, teleconference set-up and associated meeting logistics for meetingsProvide phone screening coverage arrange for visitor passes and accessOpen, review, and route mail, replying to routine correspondence Arrange other meetings ( cycle meeting , training..etc) follow up logistics with hotels.Coordinate travel arrangements and support the planning of team meetings prepare itineraries Prepare expense reports, track reimbursements and ensure correct creditsdebitsPrepare Project Estimates and handle coordination of PE requests, ensure proper invoice routing and tracking Help in the recruitment process of the new hires, organizing the resumes and calling the candidates , set the meetings and invitations for correspondentsOrder supplies, equipment and other such purchases Expedite flow of work items, and initiate follow-up when necessarySet-up and maintain project and general correspondence files Prepare and edit reports and presentations using Microsoft Office software organize and maintain electronic and hard copy filesProvide project management assistance when necessary Uses appropriate discretion in the management of informationServe as back-up administrative support for other colleagues in the absence of their Administrative Assistants


EDUCATION AND EXPERIENCE Bachelor's degree preferredTwo years of progressively responsible administrative experiencePrevious experience that demonstrates ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner Excellent communication skills Demonstrated resourcefulness, with ability to anticipate needs, prioritize responsibilities and take initiative Proficiency in MS Word, Excel, PowerPoint, and Outlook are essential Strong organizational skills with a proven ability to prioritize and work independently Ability to work flexible hours (early AM, overtime, etc.) on occasion
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About ManpowerGroup

Manpower Group, the world leader in innovative workforce solutions, creates and delivers high-impact solutions that enable our clients to achieve their business goals and enhance their competitiveness. With over 60 years of experience, our $19 billion company creates unique time to value through a comprehensive suite of innovative solutions that help clients win in the Human Age. These solutions cover an entire range of talent-driven needs from recruitment and assessment, training and development, and career management, to outsourcing and workforce consulting. ManpowerGroup maintains the world’s largest and industry-leading network of nearly 3,900 offices in over 80 countries and territories, generating a dynamic mix of an unmatched global footprint with valuable insight and local expertise to meet the needs of its 400,000 clients per year, across all industry sectors, small and medium-sized enterprises, local, multinational and global companies. The ManpowerGroup suite of solutions is offered through ManpowerGroup Solutions, Experis, Manpower, and Right Management.

Learn more about how the ManpowerGroup can help you win in the Human Age


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