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Administrative Assistant/Administrative Assistant

Mumbai, MH
Job Code:
  • Banking & Finance
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Job Details

Roles & Responsibilities - The Administrative/Senior Administrative Assistant should be experienced in handling a wide range of administrative and executive support activities and should be able to work independently with little or no supervision. This person must be well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs. The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written & verbal communication skills and attention to detail are equally important.Job responsibilities would include Executive Support activities for the APAC Internal Audit Team Primarily responsible for supporting administrative activities for Head of India Internal audit; however may be asked to support other Senior Audit Managers within the Audit department as well. Maintain calendar, setting up meetings and ensuring coordination of all engagements for the day; answer telephones, give information to callers and take messages Arrange conferences, meetings, book meeting rooms & telepresence as required Raise access requests through various request based tools Departmental mail group maintenance Participate in various departmental meetings, take notes, and create minutes and follow-up on next steps / actions required Support business management/PMO type activities Assist in collation of presentations for business reviews General Administration and Travel Management Inventory management for the department - order, track & issue stationery supplies, etc Track and maintain employee desk related information; assist/coordinate in restacking initiatives across the department Taking care of logistics pertaining to staff on boarding & off boarding Track & follow-up on mandatory training completion across the department Transport roster and meal co-ordination for the department Provide support for visiting executives / senior managers Co-ordinate domestic and international travel of departmental staff Coordinate travel plans ahead of time with travel desk to get better flight fares T&E settlement of senior managers in the department & following up & closing open T&E items across the department Co-ordinate travel arrangements for senior leads and business partners including Visa related items Reserve hotel, cab, conference rooms and make food arrangements as & when required Support departmental eventsQualifications Graduate in any discipline. Excellent organizational skills Excellent verbal/written communication skills Demonstrate initiative and creativity Ability to prioritize workload, work well under pressure and be pro-active Committed in approach, flexible attitude towards working hours Ability to build both internal and external relationships Ability to demonstrate utmost discretion and professionalism at all times MS Office (Word, PowerPoint, Excel , Outlook) Advanced
Additional Degree: BA (Arts) | B.Com. (Commerce) | B.Pharm. (Pharmacy) | B.Plan. (Planning) | B.Sc. (Science) | BBA/ BBM/ BBS | BCA (Computer Application) | Diploma-Other Diploma | B.Ed. (Education) | BHM (Hotel Management)

Experience: 2-5


Audit & Risk
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