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Administrative Assistant

Bengaluru, KA
Job Code:
  • Manufacturing & Production
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Job Details

Essential Responsibilities Proactively support internal customer by independently handling all assigned administrativeduties and taking direction from and balancing the needs of multiple staff members. Providing administrative support to clients through effectively maintaining and coordinatingcalendars, scheduling appointments and meetings, making travel arrangements, telephonecoverage (if needed), filing, processing and reconciling T&L expense accounts, handling variouspurchases and making AP invoice arrangements, approvals of Mytime, Patents filing. Schedule, plan and organize all logistical details for in house and off-site meetings, training andevents. Develop PowerPoint presentations and other graphic presentations; type variouscorrespondences both in own signature and in manager s signature. Provide general office administrative services. Assist with job candidate interview scheduling-Run reports in excel, access, business objects and other data gathering programs. Input andupdate data into Oracle databases. Provide tactical support (answering questions on central sitesand on various internal processes and e-tools). --Help keep organization charts up to date as directed. Maintain filing and records managementsystems and other office flow procedures which may be confidential. Enter temporary supportrequests into My Resources or other generating system.-Work with Global Operations Leader for Program budget management. Support certificationactivities on ISO/LRQA audits. Develop and maintain support central organization sites. Supportbudget management, liaising with finance to ensure costs are monitored and controlled.-Work with Global OA s for consistency and support them for regional needs.Qualifications/Requirements1.Bachelors Degree.2.Knowledge of general office management and current computer/office communicationstechnologies; Expert in Microsoft Software PowerPoint, Word, Excel and Outlook3.Self-Starter, proactive, able to work independently with minimal direction, able to maintainconfidentiality and handle matters discreetly4.Effective time management and organizational skills; able to balance multiple priorities5.Ability to effectively interact and communicate with senior level management and corporatecontacts6.Excellent interpersonal, verbal and written communications skills including strong grammaticalskills7.Ability to exercise independent judgment consistent with organizational guidelines.8.Previous experience using independent thought processes to plan ahead, process9.Information, maintain workflow and anticipate future needs of the team.10.Strong organizational skills with high attention to detail.11.Ability to quickly identify and prioritize issues, create solutions and meet deadlines.12.Team player with strong interpersonal skills, capable of working within a globally diverse teamacross different time zones. Flexibility for travel.
Additional Degree: BA (Arts) | B.Com. (Commerce) | B.Pharm. (Pharmacy) | B.Plan. (Planning) | B.Sc. (Science) | BBA/ BBM/ BBS | BCA (Computer Application) | Diploma-Other Diploma | B.Ed. (Education) | BHM (Hotel Management)

Experience: 3-8


Administration | Facilities management | Office Management & Coordination
Applying for this job will take you to an external site


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