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Administrative Assistant

Bengaluru, KA
Job Code:
  • Manufacturing & Production
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Job Details

Position RequirementsAny degree from a reputed University (full time)3 to 5 years of relevant experience Good communication skills ( both written and verbal) Demonstrated interpersonal and leadership skills Strong experience working in Microsoft Word, Excel, Outlook, and PowerPoint required. Experience composing and preparing correspondence and reports.Demonstrated excellent verbal and written communication skills, and experience drafting reports and correspondence to a diverse audience. Experience managing multiple and changing demands, details, and deadlines. Experience working with a global team. Working knowledge of company organizational structures, terminology, and policies and procedures;PreferencesPlan and direct all the administrative activities of the organization by effective coordination and collaboration with the respective departments. Effectively handling visa processing and other travel arrangements for International /domestic. Make travel arrangements, accommodation and other arrangements for company visitors. Issuing Foreign currency, International sim card, travel card to employee's travelling and effective coordination among respective departments during the return of the employee. Visitor / Guest relation management Preparing purchase orders and maintaining database, vendor management. Library and Stationary management. Logistics and Courier management, contracts finalization, maintaining vendor database / STPI related work - sending documents for STPI customs clearance. Effectively being the first point of contact for employee, rendering communication support to the organization and office maintenance, other general admin related work. Manage and maintain the schedules of Site Leader Prepare agendas and make arrangements for meetings. Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures. Prepares travel arrangements (domestic and international) and creates detailed itineraries; may also arrange travel for Visitors. Meets regularly with the Site Leader to review status of projects; plan key events, meetings and upcoming travel; and prioritize open action items. Maintains organization charts and email groups. Works with peers to execute approved project activities. Processes documents for finance, human resources, and other departments as needed. Reroutes documents to other approvers when necessary. Enters, tracks and processes departmental expenses and invoices for payment. Works with finance to provide estimates for cost of events, travel, and consultants based on historical and other sources of information.
Degree: M.Com. (Commerce) | M.Pharm. (Pharmacy) | M.Sc. (Science) | MA (Arts) | MBA/ PGDM | MCA/ PGDCA

Additional Degree: BA (Arts) | B.Com. (Commerce) | B.Pharm. (Pharmacy) | B.Plan. (Planning) | B.Sc. (Science) | BBA/ BBM/ BBS | BCA (Computer Application) | Diploma-Other Diploma | B.Ed. (Education) | BHM (Hotel Management)

Experience: 3-5


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