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Assistant Manager Administration

Chennai, TN
Job Code:
  • Retail & Wholesale
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Job Details

Administrator to provide personalized secretarial and administrative support in a well-organized and timely manner. As an Administrator will be responsible for providing administrative support to ensure efficient operation of the office.KEY RESPONSIBILITY AREAMaintenance of Security of the premises without sourced security staffEngaged security staff & House Keeping staff Bio- Data/ Residential Doc Proofs with photographs to be maintained & Attendance to be updated regularly in Bio-MetricMonitoring movement of all the materials Gate Inward & Outward, FG loading, Scrap loading, disposal of assets, records/ registers etcFrisking of Employees & Vehicles during the entry & exit to ensure the effective control on pilferageDeployment of security staff as per the operational requirements on 24/7 basisService ability status of all the Security lights & Perimeter FencingMaintenance of attendance & leave record for Security staff, House Keeping staff, Drivers etcTransport Management - Ensuring the maintenance of Company Owned Vehicles for usage, fuel consumption, regular maintenance expenses, renewal of insurance & FCOut sourced transport maintenance- Ensuring the road worthiness of deployed vehicles, regular vehicle inspection, Regular check on vehicle trip sheets/ log books, retention of the vehicle documents viz; RC, insurance, permits, drivers license, Communication support- BSNL, PRi, CUGs, EPABX maintenance etc.Implementations of safety & security instructions, policies, and procedures.Inspection of the staff transportation vehicles on regular basis & maintaining the records for the sameAMC finalization for Access, Fire Extinguishers, Hydrants, CCTV, Pest Control, Courier ManagementProvides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.Purchase printed materials and stationeries by obtaining requirements; negotiating price, quality, and delivery; approving invoices.Completes special projects by organizing and coordinating to conduct events, functions, meetings & monitoring results.Provides historical reference by developing and utilizing filing and retrieval systems.Canteen Management & Monitoring the quality of supplied food/tea.Liaison with local Panchayat, Civil Police, RTO etcManage Travel & Hotel ArrangementsContributes to team effort by accomplishing related results as neededAchieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.Maintain contact listsUndertake the tasks of receiving calls, take messages and routing correspondence Maintain diary, arrange meetings and appointments and provide remindersProduce and distribute correspondence memos, letters , faxes and formsAssist in preparation of regularly scheduled reportsSubmit and reconcile expense reportsProvide general support to visitorsDevelop and maintain a filling systemSKILLS AND COMPETENCIESExcellent knowledge of MS OfficeExemplary planning and time management skillsUp-to-date with advancements in office gadgets and applicationsAbility to multitask and prioritize daily workloadHigh level verbal and written communications skillsBEHAVIOURAL COMPETENCIESDiscretion and confidentialityCreativeAdaptabilityProactive Business understandingEDUCATION AND EXPERIENCEAny Degree & MBA preferredMinimum 7 years experience is required
Degree: MBA/ PGDM

Additional Degree: BA (Arts) | B.Com. (Commerce) | B.Pharm. (Pharmacy) | B.Plan. (Planning) | B.Sc. (Science) | BBA/ BBM/ BBS | BCA (Computer Application) | Diploma-Other Diploma | B.Ed. (Education) | BHM (Hotel Management)

Experience: 7-12


Administration | Event Planning | Facilities management | Office Management & Coordination
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