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Assistant Manager - HR Operations

Secunderabad, Telangana
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Job Details

To manage the payroll process for all ensuring accuracy, timely execution and adherence to the Local Labor Laws and company policy & procedures.This includes all payroll related reporting as required including and not limited to salary registers/summaries and statutory reporting. Coordination with Payroll vendor and ensure accurate and timely payroll processing.Be the main point of contact for legal compliance. Be the main point of contact for legal compliance.To prepare Workforce Analytic monthly report for India Operation Management. Maintenance of the HR Information Systems (WORKDAY/ LEAVE SYSTEM) which includes and is not limited to monitoring & updating employee data, compensation data, manager hierarchy, and annual leave / absenteeism.Manage & prepare all HR related correspondence, including and not limited to salary certificates, bank letters, and promotion/transfer letters in a timely & accurate manner. Maintain all personnel files for the India Office ensuring accurate information & filing in accordance with Local labor laws and company policy / procedures.Maintain and close all filings pertaining to labour department requirements and ensuring the labour compliance vendor adheres to all such required completions Maintain the forms folder ensuring up to date forms are available at all times and added to the intranet as and when required/needed.Oversee all internal and external compliance related communications and networking. Establish best practice compliance processes for sharing and communicating internallyand to the organization. Analyze client compliance programs and determine the best strategy and means to minimize risk.Establish internal and external network of Indian Labor Law advisory sources for in scope. Facilitate training of the HR Service Centre employees on latest employment legislation and case law.Be responsible for SOX control, review policies on regular basis, assess monitoroperational risk. Actively plan business continuity for the Global Service Center.Provide support for the transition period. Perform other tasks as assigned by Line Manager.Own end-to-end responsibility for execution of new initiatives and existing processes Nurture a positive working environment.Report to management and provide decision support through HR metrics. Delivers projects within the constraints of scope, time and cost to agreed levels of quality, within theorganization s project management framework.Collaborates with other departments (e.g., Risk Management, Internal Audit, HR, etc.) to direct compliance issues to appropriate existing channels for investigation and resolution. Consults with external/internal legal advisors as needed to resolve difficult legal compliance issues. Responds to alleged violations of rules, regulations, policies, procedures, and Code of Conduct by evaluating or recommending the initiation of investigative procedures. Develops and oversees a system for uniform handling of such violations. Monitors, and as necessary, coordinates compliance activities of other departments to remain abreast of the status of all compliance activities and to identify trends. Identifies potential areas of compliance vulnerability and risk; develops/implements corrective action plans for resolution of problematic issues, and provides general guidance on how to avoid or deal with similar situations in the future. Provides reports on a regular basis, and as directed or requested, to keep the Board and senior management informed of the operation and progress of compliance efforts. Monitors the performance of the Compliance Program and relates activities on a continuing basis, takes appropriate steps to improve its effectiveness. QualificationsExperience 5 -10 years of professional experience in HR Administration in a multinational company overseeing compliance related activities.An strong understanding of Indian labour laws and employment legislation and he ability to advise on how to translate this into practical solutions/directions. Be proficient in Microsoft Excel, Word, PowerPoint, and HR systems.Have a strong customer service ethic & able to work effectively under pressure. Be comfortable in handling ambiguity and fluid situations and have a pragmatic approach.Experience of working collaboratively to facilitate the delivery of HR support in smaller locations. Time management, project management and organisational skills in managing multiple priorities and projects.Excellent written communication skills; attention to detail. Interpersonal skills and the ability to interact skillfully and confidently with internal stakeholders, colleagues and a wide range of clients, to develop ideas, identify opportunities and influence outcomes.Demonstrated ability to work effectively independently and in a team environment. Excellent communication skills and the ability to write HR plans, processes, proposals and reports. The ability to facilitate open forums and communicate HR messages to all levels of the Company.Project management skills are required as is demonstrated experience at managing projects from end to end. Strong understanding of structured project management processes and how they work in a complex environment.
Additional Degree: BA (Arts) | B.Com. (Commerce) | B.Pharm. (Pharmacy) | B.Plan. (Planning) | B.Sc. (Science) | BBA/ BBM/ BBS | BCA (Computer Application) | Diploma-Other Diploma | B.Ed. (Education) | BHM (Hotel Management)

Experience: 5-10


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