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Associate Analyst - Accounts Payable & Receivable

Mumbai, MH
Job Code:
  • Manufacturing & Production
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Job Details

Job DescriptionPart of the Accounts Payable & Receivable team, this position is responsible for various Core AP & AR Process knowledgeAccounts Payable Multi-currency invoice processing. Duty Miro and Manual customs duty booking for trading materials. Customs duty allocations and vendor allocations. Customs duty payments. Employee reimbursements - Travel and local voucher booking and payments. Utility payments. Vendor & Employee advance payment. Emergency Cheque payments. Freight and other invoice booking without PO I/C cross charge invoice booking Statutory payments Salary booking, ESI & PF Employer contributions Employees final settlement 3/2 way matching of invoices to open Purchase Orders/Contracts per SLA (Service Level Agreement) deadlines Hold Resolution activity for the ledgers within ISSC scope using multiple ERPs including Oracle, SAP, and both automated & manual application if necessary. Invoices should be closed in a timely manner to comply with all AP SLAs for invoice processing, holds and emails. Verification of Invoices Purchase Rejections accounting. Monitor & clear all queries and requests to the AP mail inbox on a regular basis throughout each day to ensure all queries are assigned and actioned within the agreed 24 hour SLA. Perform query management/resolution/root cause mitigation on all AP queries and provide recommendations on how to mitigate future issues and improve overall customer service. Ensure the appropriate TDS is deducted, as applicable. Investigate the output of the bank reconciliations performed by the ISSC GL team to address open items for AP. Month end close co-ordination. Review all close documents and ensure accuracy of the payables data prior to close. Deliver all Internal/External/SOX Audit requirements as requested.Account Receivable* The Analyst will be handling Accounts receivable activities like creating receipts (cash applications), bank reconciliations, manual invoices, interface monitoring, maintain acceptable level of productivity and effectiveness as established, ensure plant queries are dealt with in a prompt and comprehensive manner Ensure intercompany statements are issued within a given timescale, Working closely with the plant and GL teams to ensure up to date AR to GL reconciliation and maintaining open AR items at zero Ensuring a smooth and streamlined AR close during the month end Work with Collections team to ensure all Cash is applied on time, remittances are reconciled and Unapplied Cash is kept at a minimum. Support the Plant on any internal/external audit requirements I/C Cross charge invoice preparations & entryERP Skills*The Team Member should have an experience with Oracle, SAP or similar financial software, Accounts Payable experience, invoice processing, 2/3 way match, hold resolution, GRNI, Accounts Receivable experience, Cash Allocation experience, customer service background, basic knowledge of accounting etc.Team Player* Candidates must be able to demonstrate an ability to work within a team environment, in a customer focused role and also be able to cope with working to strict deadlines.Business Process Improvement Skills* Involvement in project work with a focus on continuous improvement Actively highlight processes for improvement opportunities and communicate via International ISSC SME group, BPI program, CI Committee etc. Ensure processes are fully documented including any ledger specific variance, along with an understanding of the background to these variances to ensure optimum standard processesPresentation/Communication Skills* Good communication and presentation skills and should be able to communicate and present to other stakeholders like Plant finance, other shared services process, collectors, business etc.ESSENTIAL FUNCTIONS*Ensure all invoices are processed within agreed timescales and in line with agreed SLAsEnsure Plant requests and queries are dealt with in a prompt and comprehensive manner and in line with SLA sSupport and deliver all agreed month end activities to ensure process governance and accuracy of results reported for all ISSC ledgers.Awareness and alignment to all ISSC SLAs agreed with Customers.Involvement in ad hoc project work with a focus on continuous improvement and automationSupport the international ISSC SME group by highlighting any proposed projects, BPI, change requests for AP, that could improve the overall AP end to end processBasic Qualifications (Including Educational Requirements)At least 3 years experience in an Accounts Payable/Sales Ledger essential. SAP and Oracle experience essential E2E Purchase to Pay experience preferred Awareness of local tax/regulations/statutory requirements with respect to India Strong communication skills and customer focus essential Strong team player Training and process improvement experience essential. Ability to work on automation projects to deliver productivity savings Additional ERP knowledge beneficial Experience working in multinational company environment (captive or BPO experience I ntermediate/advanced Excel skills beneficial Knowledge of accounting principles essential Candidates must be able to demonstrate an ability to work within a team environment, in a customer focused role and also be able to cope with working to strict deadlines.
Additional Degree: BA (Arts) | B.Com. (Commerce) | B.Pharm. (Pharmacy) | B.Plan. (Planning) | B.Sc. (Science) | BBA/ BBM/ BBS | BCA (Computer Application) | Diploma-Other Diploma | B.Ed. (Education) | BHM (Hotel Management)

Experience: 3-8


Engineering/Manufacturing | Relationship/Account Servicing
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