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Company Secretary

Bengaluru, KA
Job Code:
  • Banking & Finance
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Job Details

JOB SUMMARYManage the secretarial activities of Ujjivan by liaising with the Board of Directors, shareholders, management and government authorities.Ensure all the board related activities are carried out complying with applicable laws and regulations.Responsible for developing and maintaining excellent relationship with customers and interbank counterparties.PRIMARY RESPONSIBILITIESBusinessWork on all areas related to Companies Act and allied Corporate and Securities Laws.Organize all Board meetings and General Body meetings in compliance to the company lawsEnsure timely communications of planned dates for Board meets with noticeFinalize all logistics and agenda for the meetings and communicate to the respective parties on the details.Provide the Board with circular resolutions, Board approval records, action points and minutes of the meetings.Update all records and minutes of the meetings in their respective books.Make sure all key documents and compliance records are placed at the Board meetings and all records and registers are maintained with timely and accurate updation.Ensure necessary resolutions (board/shareholders) are appropriately taken up and passed as and when required.Communicate all important regulatory changes proactively to the Board and the NLT members.To work in close co-ordination with the Registrar, Trustees, Depositories NSDL, CDSL towards regular compliance related to Companies Act, SEBI, Securities Contract (Depositories & Participant regulation), Banking Regulation Act, other allied Acts.Ensure all communications related to compliances, confirmations, share transfer related formalities and compliances to the shareholders and work extensively in the Initial Public Offering (IPO) process, if the company initiates going public this financial year.Act as the custodian and facilitator for all Secretarial and SFB compliance records.CustomerRegular follow up with Registrar & Share Transfer Agent in the matters related to Shareholders.Follow up of issues related to Investor Grievances & compliance within the time limit as approved by the statutory authorities.Internal ProcessEnsure secretarial compliances related to Board meetings, annual general meetings (AGM), extraordinary general meetings (EGM) and other meetings of the Board committee and shareholders.Ensure adherence to timelines for preparation of Notice, Annual Report etc., in relation to Annual General Body Meeting.Review and vet all fund raising related documents, term loan related documents, charge related compliance tracker, non-convertible debentures (NCD)/ commercial papers (CP) transaction documents, IT agreements and other vendor related agreements.Take responsiblity for corporate governance issues concerning the Board as agreed with Executive Management and/or any SFB committee or department given responsibility for co-ordinating the firm's corporate governance activities.Induct all new Board members, with the aim that a comprehensive, structured induction will enable new Board members to swiftly make an appropriate contribution.Take full responsibility for the development and training of all Board members.Develop and maintain the Company Secretarial function so that it reflects international best practise and harnesses appropriate technology when necessary.Ensure timely filling of all forms/ returns with the Registrars of Companies (ROC) and ensure zero non-compliance.Ensure availability of documents and records for audits and due diligenceEnsure listing agreement compliance with the BSE and trustee related companies.Learning & PerformanceEnsure adherence to training man-days/ mandatory training programs for self through the nominated external parties.Ensure goal-setting, midyear -review and annual appraisal process happens within specified timelines for self.ROLE REQUIREMENTSDesired QualificationBCom, BBA or equivalent. Certification from Institute of Company Secretaries of India (ICSI). LLB from a Tier 2 or 3 college preferredDesired ExperienceMinimum of 10 years of experience in a financial institution with at least 6-8 years in handling secretarial and legal duties and dealing with various authorities, tribunals and forumsFUNCTIONAL KNOWLEDGE AND SKILLS(Knowledge and skills needed for satisfactory performance of the job)Knowledge of the banking industry and different business functions in a small financial bank.Experience in legal matters relating toGeneral and Commercial LawsCompany LawCommercial ContractsIntellectual PropertyIT contractsProperty LawsConsumer DisputesRegulatory & Statutory ComplianceGood relationship with legal counsels, external auditors and registrars.High operational knowledge and experience in government processes and compliances both at union and state levelsBEHAVIOURAL COMPETENCIESStrong interpersonal and communication skillsGood organizational skillsPlanning and administrative skillsDecisive and unbiased mentalityPersuasive, diplomatic and trustworthy
Additional Degree: B.Com. (Commerce) | BL/LLB | BBA/ BBM/ BBS

Experience: 10-15


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