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EA to MD

Mumbai, MH
Job Code:
  • Engineering & Construction
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Job Details

Reporting to the Managing Director you will be required to? Support the day to day work of the Managing Director. ? You will have access to confidential information, requiring absolute discretion at all times.? Ability to organize and prioritize tasks is a key requirement. ? You will have demonstrable experience of working at a similar level and provenadministrative, secretarial and office skills. ? You will need to be able to plan, organize anticipate requirements well in advance tosupport the smooth running of the business. ? You will be responsible for supporting all aspects of the Managing Director?s work includingappointments and the diary, travel and accommodation as required in addition to managing dates, producing agendas, and all key paperwork for meetings.? You will have excellent written and verbal communication skills and be experienced at dealing with a range of external stakeholders including Liebherr group, with industry andbusiness support at local, regional and national levels. RELATIONSHIPSReports to Managing Director Subordinate Staff NoneExternal contacts Clients, Partners and Associates MAJOR RESPONSIBILITIES/DUTIESWorking with the Managing Director, the senior management team and other staff to ? Maintain and develop systems, procedures and records in line with the organization?spolicies and objectives ? Ensure necessary records are maintained that can readily provide current, accurate andaccessible information ? Work within the framework of Liebherr India policies as directed by the Managing Director? Support the Managing Director in the preparation and presentation of reports and related activities in servicing and developing contracts and relationships with stakeholders andpartners ? Support the Managing Director in the preparation of all documentation required for keydecision making as required REQUIREMENTS/QUALIFICATIONSApplicants must be able to demonstrate understanding, experience and ability as follows Essential? We are looking for a candidate with minimum Bachelor?s Degree in Commerce or Arts with around 3 to 4 years of experience? Post graduate qualification is desirable but not compulsory. ? You will have demonstrable experience of working in a similar role at a comparable level ina company. ? Have an understanding of the requirements and implications of working to a ManagingDirector. ? IT literacy; experience of Word, Excel, PowerPoint, Outlook, Lync software etc.? Excellent administration and secretarial skills. ? Excellent verbal and written communication skills.PERFORMANCE COMPETENCIES AND CRITERIA Working with the Managing Director and other staff to? Comprehensive administration duties in support of the Managing Director, and senior management team.? Arranging travel, accommodation and VISA related formalities for the Managing Director and other support function department.? Arranging invitation letters for foreign travels or other Group companies? directors? visit. ? Day to day planning and organization of the Managing Director?s diary.? Set up meetings and appointments, organizing venues and hospitality for visitors etc. ? Document minutes of all meetings as directed by the Managing Director.? Undertake mailings and communication as directed by the Managing Director. ? Set up and maintain the integrated electronic and paper based filing systems.? Work with the communications & Information Technology team to maintain and develop databases and mailing lists to ensure they are current and up to date at all times.? Support administration department as and when required. ? Any other duties appropriate to the post.
Degree: MBA/ PGDM

Additional Degree: BA (Arts) | BBA/ BBM/ BBS

Experience: 3-4


Administration | Event Planning | Facilities management | Office Management & Coordination
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