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Executive Assistant 1 - Exec Support

Bengaluru, KA
Job Code:
  • Manufacturing & Production
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Job Details

Essential ResponsibilitiesProactively support internal customer by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members. Providing administrative support to clients through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice arrangements, approvals of My time, Patent s filing. Schedule, plan and organize all logistical details for in house and off-site meetings, training and events, key global visitors. Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in manager s signature. Provide general office administrative services. Assist with job candidate interview scheduling Run reports in excel, access, business objects and other data gathering programs. Input and update data into Oracle databases. Provide tactical support (answering questions on central sites and on various internal processes and e-tools). Help keep organization charts up to date as directed. Maintain filing and records management systems and other office flow procedures which may be confidential. Enter temporary support requests into My Resources or other generating system. Develop and maintain support central organization sites. Support budget management, liaising with finance to ensure costs are monitored and controlled. Work with Global OA s for consistency and support them for regional needs.Qualifications/Requirements Bachelor s Degree with at least 4 years experience in administrative support. Knowledge of general office management and current computer/office communications technologies; Expert in Microsoft Software PowerPoint, Word, Excel and Outlook Self-Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly Effective time management and organizational skills; able to balance multiple priorities Ability to effectively interact and communicate with senior level management and corporate contacts Excellent interpersonal, verbal and written communications skills including strong grammatical skills Ability to exercise independent judgment consistent with organizational guidelines. Previous experience using independent thought processes to plan ahead, process Information, maintain workflow and anticipate future needs of the team. Strong organizational skills with high attention to detail. Ability to quickly identify and prioritize issues, create solutions and meet deadlines. Ability to handle multiple tasks and multiple teams. Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones. Flexibility for travel. Strong execution skills. Open mindset, strong team player. Excellent communication, presentation, influencing & interpersonal skills. Willingness to travel.
Degree: M.Com. (Commerce) | M.Pharm. (Pharmacy) | M.Sc. (Science) | MA (Arts) | MBA/ PGDM | MCA/ PGDCA

Additional Degree: BA (Arts) | B.Com. (Commerce) | B.Pharm. (Pharmacy) | B.Plan. (Planning) | B.Sc. (Science) | BBA/ BBM/ BBS | BCA (Computer Application) | Diploma-Other Diploma | B.Ed. (Education) | BHM (Hotel Management)

Experience: 4-9


Administration | Facilities management | Office Management & Coordination
Applying for this job will take you to an external site


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