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Executive Assistant

Manpower Middle East LLC

Manpower Middle East LLC
Up to 10,000
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Job Details

Our client, a renowned telecommunication company is currently recruiting for an Executive Assistant ResponsibilitiesProactively manage a wide range of executive and administrative duties and processesDeal with incoming email, post or other correspondence as requiredDevise and maintain office systems including data management and electronic filingCarry out background research, produce reports, briefing papers and findingsWork multiple priority activities that require extensive coordination in multiple time zones schedule appointments and meetings, and manage the calendars for General Manager and other leadership members as assignedArrange corporate travel and meetings by developing itineraries and agendas, visas, scheduling flights, booking other transportation, arranging lodging and meeting accommodationsProvide general assistance for presentations, workshops or meetings. Ensure senior management is briefed for meetings. Take notes if required and follow upScreen phone calls, enquiries or requests and handle ifwhen appropriateProtect confidential and sensitive personnel information for Leadership, HR and CustomersEnsure that assigned projects tasks are correctly planned and managed during executionEstablish, maintain and drive best practices in all aspects of Office ManagementBe a change agent - influence, consult, and lead efforts for sharing and standardizing of best practices and processesDrive on-time project task completion with excellent quality and customer experienceCoordinate with other assistants (Pole-Region-Country). This work will include working process improvement projects, rotational duties (i.e., ordering office supplies and managing conference rooms). Support for other assistants during time away from the office also requiredOrganize leadership events. Provide logistical and on ground support for major customer and employee events as neededInteract effectively with internal customers handle communications and inquiries with external customers in a global multi-cultural environment


Experience and QualificationsHigh School Diploma or GED equivalentIT savvy, fully conversant and proficient in Microsoft office and related software packages5-10 years of executive administrative experienceDegree in business or related field preferredHandle multiple tasks simultaneously and autonomouslyWork unsupervised, efficiently and effectively in a demanding environmentSkilled at organizing administrative processes and systemsSuccessfully interact with a dispersed leadership team, other executive administrative assistants and customersExcellent interpersonal, organization and communication skills appropriate to a multi-cultural and diverse working environmentExcellent language skills both verbal and written in English other languages an assetStrong problem solving skills that allow to proactively anticipate requirementsAble to maintain a high degree of confidentiality and discretionEnthusiastic with a positive outlook and willingness to help or step in where needed, honest and reliableAdvanced proficiency in various software programs including MS PowerPoint, Excel, Outlook and WordDetail oriented possess executive presence, maturity and judgment and must have the ability to think strategically, see the big picture, recognizing impact of decisions on the operation and companyAdditional AttributesSkills Sought Growth and Customer Focus Leadership Impact - Model integrity. Gets Results - Results-orientedMakes People Better Champions Change and Six Sigma Effective Communicator Self-aware learner
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About ManpowerGroup

Manpower Group, the world leader in innovative workforce solutions, creates and delivers high-impact solutions that enable our clients to achieve their business goals and enhance their competitiveness. With over 60 years of experience, our $19 billion company creates unique time to value through a comprehensive suite of innovative solutions that help clients win in the Human Age. These solutions cover an entire range of talent-driven needs from recruitment and assessment, training and development, and career management, to outsourcing and workforce consulting. ManpowerGroup maintains the world’s largest and industry-leading network of nearly 3,900 offices in over 80 countries and territories, generating a dynamic mix of an unmatched global footprint with valuable insight and local expertise to meet the needs of its 400,000 clients per year, across all industry sectors, small and medium-sized enterprises, local, multinational and global companies. The ManpowerGroup suite of solutions is offered through ManpowerGroup Solutions, Experis, Manpower, and Right Management.

Learn more about how the ManpowerGroup can help you win in the Human Age


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