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Gurgaon, HR
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  • Engineering & Construction
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Job Details

Event ManagementScheduling internal meetings, Board meetings, Staff meetings, Social Events, Conferences, Off-site meetings, Speaking Engagements, Seminars etc.Prepare agendas and required documents; transcribe minutes of meetings.Meets daily with CEO to review schedule; ensures that materials for meetings are received on a timely basis and are relevant, complete and accurate. Proactively monitor schedules to identify conflicts and reach out for input / resolution before time or priority conflicts occur. May respond on CEOs behalf at times and helps triage items for them, at times responding proactively on their behalf.Consult with the CEO in determining appropriate course of action, for setting up Internal & External meetings and interview on calendar, according to availability.Office ManagementPrint all the required document sent by CEO and put them on his table every Morning.Overseeing confidential and administrative duties for the CEO, including planning, coordinating, and directing of activities.Manage the content of information flowing into and out of the CEOs office. Be the point of communication on behalf of the CEOs office (internal and external).Calendar Management Maintaining day to day meetings, schedule, conference calls, video calls. Updating the calendar for weekly/monthly/annual events.Travel Arrangements and Expenses filingArrange domestic and international travel, including accommodations, tracking expenses, arranging cabs etc.Book Flights and Hotels whenever CEO travels to different locationsPrepare travel arrangements, by exploring the best place to stay and extra options to explore during the stay and make sure the things are communicated well in time to CEO for finalizing things & bookingsFile expense reports & send them to the respective departments along with the BillsBook the places for Meetings in advance for CEOs External meetings for organized meetingsMake sure CEO carries all the important documents when leaving for any outside meeting from office (check items on Action Item Checklist) and accordingly print tickets and other important documents at the time of departure from IndiaMemberships and mileageMaintain records - Frequent Flier memberships, hotel memberships, clubs and board memberships etc.Banking and Credit CardsTrack credit card statements and ensure timely payments.Funds transfers / internet banking.Record ManagementProvide detailed tracking and accounting of all activities and responsibilities for concerned projectsEnsure filing system and databases updated and in placeDesired Skills and ExperienceREQUIREMENTSBachelors degree or equivalent experience preferred2+ years experience supporting senior-level executivesAbility to work independently, think critically, and exercise delegated decision making judgment.Must be able to work in a fast-paced, high performing environmentDemonstrated ability to juggle multiple competing tasks and demands.Ability to interface well with all departments of the company and work effectively with individuals at all levels within the companyAbility to represent supported management in a highly professional mannerExcellent facilitation, verbal and written communication skillsMust be willing to work as needed, including performing personal business tasks for executiveExpert level Microsoft Office skills including Word, PowerPoint, Excel and OutlookPERSONAL CHARACTERISTICSMust possess strong prioritization skills; must be creative problem solverEffective communicatorAbility to work in ambiguous environmentWillingness to take on multiple tasks, even if not included in formal job descriptionSense of confidentiality and integrity
Additional Degree: BA (Arts) | B.Com. (Commerce) | B.Pharm. (Pharmacy) | B.Plan. (Planning) | B.Sc. (Science) | BBA/ BBM/ BBS | BCA (Computer Application) | Diploma-Other Diploma | B.Ed. (Education) | BHM (Hotel Management)

Experience: 2-5


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