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Executive Secretary

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  • Engineering & Construction
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Job Details

Job DescriptionA. Manage the executives' appointments and schedules.B. Make travel arrangements to make best use of the executives' time. C. Gather, compile, verify, and analyze information for the executives to use in documents such as memos, letters, reports, speeches, presentations, and news releases.-Drafting should be very goodD. Facilitate smooth communications between the executives and other executives, managers, and employees; and between the executive and external parties such as media, customers, and the public. Access to the executive's calendar accounts to schedule their appointments. Handle confidential information and maintain the security of the executive's records and files. E. Perform other administrative tasks using independent judgment and discretion. Plan, organize, and schedule own workload so that these activities are completed accurately and on time. These activities may include preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending conference calls; taking and distributing minutes; coordinating projects; processing travel expenses, maintaining SharePoint, scheduling interviews.F. Identify, suggest and implement Continuous Improvement opportunities. G. Actively promote collaboration, support the standardization of processes, optimize services, share best practices and drive for continuous improvement.I. Provide high level secretarial and administrative support for several of the organization's executives and team members, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures and people.
Additional Degree: BA (Arts) | B.Com. (Commerce) | B.Pharm. (Pharmacy) | B.Plan. (Planning) | B.Sc. (Science) | BBA/ BBM/ BBS | BCA (Computer Application) | Diploma-Other Diploma | B.Ed. (Education) | BHM (Hotel Management)

Experience: 3-8


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