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Executive Secretary

Job Code:
300,000 To 500,000 Monthly
  • Retail & Wholesale
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Job Details

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executives schedule and assist them by performing a variety of administrative tasks.Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.ResponsibilitiesAct as the point of contact between the Management and internal/external clientsMaintain Marketing agenda and assist in planning appointments, board meetings, conferences etc.Attend sales meetings or any other meetings and keep minutesReceive and screen phone calls and redirect them when appropriateHandle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages ,phone calls etc.)Make travel arrangements for Management like flight tickets , hotel arrangement , Visa arrangements etcHandle confidential documents ensuring they remain secureMonitor office supplies and negotiate terms with dealers to ensure the most cost-effective ordersMaintain electronic and paper records ensuring information is organized and easily accessibleConduct research and prepare presentations or reports as assignedRequirementsProven experience as executive secretary or similar administrative role at least 5 yrs to 8 yrsProficient in MS OfficeShould be willing to travel if require (Must)Should be willing to work till late hoursIn depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industryFamiliarity with basic research methods and reporting techniquesExcellent organizational and time-management skillsOutstanding communicationIntegrity and confidentialityDegree in business administration or relative field
Degree: M.Com. (Commerce) | M.Pharm. (Pharmacy) | M.Sc. (Science) | MA (Arts) | MBA/ PGDM | MCA/ PGDCA

Additional Degree: BA (Arts) | B.Com. (Commerce) | B.Pharm. (Pharmacy) | B.Plan. (Planning) | B.Sc. (Science) | BBA/ BBM/ BBS | BCA (Computer Application) | Diploma-Other Diploma | B.Ed. (Education) | BHM (Hotel Management)

Experience: 5-8


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