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Hiring for Executive Assistant/ Personal Secretary

Job Code:
  • Miscellaneous
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Job Details

Job Purpose To provide an efficient and responsive administrative, organizational, and logical service to the MD, helping him to manage and prioritize his time. This position will be of key importance within the organization and the successful candidate must have previous secretarial and administrative experience within a fast-paced environment. You will be able to demonstrate the ability to effectively plan and organize your workload and the initiative to resolve issues quickly in an appropriate manner.Main duties Manage and maintain the MDs diary and email account. Filter emails, highlight urgent correspondence and print attachments.Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive. Respond to emails as much as possible, dealing with appointments, requiring Bio or photos etc.Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems. Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member. Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate. Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in. Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.Prepare correspondence on behalf of the MD, including the drafting of general replies. Minute general meetings as required and complete research on behalf of the MD.Keep and retrieve files. Ensure guests meeting with the MD are well taken care of.Provide a service that is in line with the MD s work habits and preferences.EligibilityA minimum of two years PA/secretarial experience at a senior level Good computer literacy (MS Office, Excel, PowerPoint)Excellent organizational skills Excellent communication skills, both verbal and writtenProfessional telephone manner Proven ability to work under pressure and to tight deadlinesBright, confident personality Well presentedHighly personable Flexible and mature approach with ability to work unsupervisedThe Company reserves the right to vary or amend the duties and responsibilities of the post holder at any time according to the needs of the Company s business.The interviews will be conducted in this week i.e. from October 10, 2016 to October 14, 2016 between 1200 PM to 500 PM. AddressJ-1, Udyog Nagar, Near DD Motors, Next to Peeragarhi metro station, Delhi-110041RegardsAditi Yaduvanshi9911450250
Additional Degree: BA (Arts) | B.Com. (Commerce) | B.Pharm. (Pharmacy) | B.Plan. (Planning) | B.Sc. (Science) | BBA/ BBM/ BBS | BCA (Computer Application) | Diploma-Other Diploma | B.Ed. (Education) | BHM (Hotel Management)

Experience: 2-7


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