Sign In
 [New User? Sign Up]
Mobile Version

Property Office Administrator

Bengaluru, KA
Job Code:
  • Retail & Wholesale
Applying for this job will take you to an external site
  • Shortlist
  • Email Friend
  • Print

Job Details

Overview of the roleOffice Administration, Communication & Co-ordination & documentation assistance within the Property Function Purpose of the FunctionProperty is a business function that develops, owns and maintains IKEA properties. Property is also a key player in developing the penetration strategy within the commercial territory and has the responsibility to purchase and develop land accordingly. Property has also the responsibility to design, construct and maintain IKEA properties according to the latest IKEA standards and to the lowest possible cost for a specified level of quality and time. Purpose of the RoleThe Office Administrator is responsible for providing clerical and administrative support to the Property team in matters such as business processes, preparations of strategic documents and functional meetings. This involves implementing and developing an archiving system to retain and retrieve department information, including compiling historical reports, referencing and recording all certificate, documentation, contracts for immediate and possible on-line access. Responsibilities AdministrationOrganising, co-ordinating and supervising the functional processes in relation to management tasks, such as Property Management calendars, agendas, meetings, preparation materials and minutes, etc.Arranging meeting schedules, book rooms and facilities.Arranging travel documents, accommodations and transport guidance for visitors if necessary.Devising and maintaining office manners and systemsProviding office support to Property team, such as handling correspondence, office organization and stationary/equipment supplies, new staff basic orientations.Super user of Aconex, including trainings to new Aconex users, Unifier and handling related queries. Co-ordination with various Property Team members stationed at different locations.DocumentationEnsuring all information and documents are safely and properly stored.Developing and implementing an archiving system for the team.Maintaining the contact list for central Property function and projects. CommunicationEnsuring all messages and information are dealt with and/or passed to correct person in the team.Responsible for internal communications within Property functions, between project teams and between retail functions, also for communications with external parties.Common activities, in-house and external events planning and coordination.Job Specific RequirementsExcellent organizational and communication skills, both written and verbalExcellent ability to organize projects, steer projects and work with peopleHigh attention to detailAdvanced skills in Microsoft office, including Excel, Word and PowerPointHigh level of written and spoken English Job Specific Capabilities2-3 years of working experience as a first level management assistant Good communication skills.Experience of multi-tasking situations with tight deadlinesAbility to prioritise.Analytical, structured and organised.Ability to deal with sensitive and confidential mattersHigh working flexibilityEnjoy working in a fast-paced and future-oriented environment.Flexible and solution orientedExperience of multinational companiesKey MotivatorsBuilding relationships and co-operating with co-workers and people in different units and cultures.Interested in developing the IKEA business.Interested in leading and implementing organisational change.Ability to focus on goals yet deliver results from a holistic view.Be an ambassador for the IKEA values, particularly cost-consciousness and simplicity.
Degree: M.Com. (Commerce) | M.Pharm. (Pharmacy) | M.Sc. (Science) | MA (Arts) | MBA/ PGDM | MCA/ PGDCA

Additional Degree: BA (Arts) | B.Com. (Commerce) | B.Pharm. (Pharmacy) | B.Plan. (Planning) | B.Sc. (Science) | BBA/ BBM/ BBS | BCA (Computer Application) | Diploma-Other Diploma | B.Ed. (Education) | BHM (Hotel Management)

Experience: 2-3


Administration | Facilities management | Office Management & Coordination
Applying for this job will take you to an external site


© Copyright 2015 Al Nisr Publishing LLC - powered by Gulf News