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Team Lead - Accounts Payable

Mumbai, MH
Job Code:
  • Manufacturing & Production
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Job Details

This role is in Accounts Payable Process in a fast paced, high volume SSC environment that supports Eatons global business and operations that use SAP application for financial accounting and reporting. The position is responsible for preparing and processing invoices, indexing, payments, vendor master creation and maintenance, answering supplier queries, resolving customer queries etc. with a high degree of efficiency and quality for Eaton business units. This position is responsible for managing a team of employees in Pune, India, one or more Accounts payable activities invoice processing, vendor master, payments, hold resolution etc. while fostering process improvements and continuous learning. This position is also responsible for managing key production metrics and activities associated with quality audits.List the essential functions (i.e. key responsibilities with expected end results) which must be accomplished in order to fulfill the purpose of your position as described above.A. Management of TeamsManages non-Professional staff, in one or more subgroups of Accounts Payable which will include invoice processing, hold resolution, supplier maintenance etc depending on the region, ledger and team by creating goals, mentoring, coaching and providing opportunities to enhance current skill sets in order to foster/empower an innovative team environment.B. Day to Day ActivitiesDriving customer satisfaction by ensuring accounts payable activities are performed as per customer expectations and service level agreementsWork allocation and balancing between team members to ensure a balance between employee engagement and customer satisfactionSubject Matter expert Work with the team members to resolve issues as well as provide solutions to the issuePlans and oversees daily production activities by facilitating continuous process improvements and knowledge sharing/transfer of direct reports in order to drive standardization of processes.Manages metrics to meet goals by ensuring direct reports job functions and activities are performed efficiently and effectively in order to support the rapid integration of acquisitions and facilitate divestitures, and reorganizations.Provides customer support and resolution to issues by metrics monitoring and quality audits in order to assure quality of product to the customer.Working knowledge of IC reconciliations, Hold resolutions, CRR reviews, Vendor reconciliationsAdhering and ensuring smooth month end closeC. GovernanceFocus on internal controls especially to SOX, statutory requirements local as well as US GAAP, companys accounting policiesWork on remediation of gaps identified as part of various audits Internal, External, SOX, Peer ReviewDefine process/strengthen processes to ensure better and strengthen controls in AP processesD. Continuous ImprovementDrives continuous improvement in the team by proactively identifying areas of process simplification, improvement and automation through Lean tools like Six Sigma, BPI, Kaizens, VSM etc.E. Ad-hoc ActivitiesParticipates on project enhancements as process knowledge expert.Prepares monthly metrics reporting for both senior management and the process team in order to identify areas where progress is being made or opportunities for improvement.Participates in the selection process of hiring candidatesWorks with the Process Leader in strategy deployment and also, sharing ideas for strategy developmentOther activities assigned by supervisor or special requirements for management or companyKnow and comply with Eaton policies Global Ethics, Values and Philosophy, Management Environmental Safety and Security and Health (MESH).Basic Qualifications (Including Educational Requirements)Describe any specialized knowledge or skill (e.g., technical, scientific, administrative, managerial) which your position requires.Experienced Manager of People (5-8 years) is essential, preferably a CA/MBA/ICWAMust have relevant experience of at least 5 to 8 years experience in AP (P to P) is essential.Must have handled a team of minimum 8 + FTE sKnowledge of ERP required - Oracle, SAP, MFGPRoProcess knowledge of PTP cycleKnowledge of SOX/ US GAAP/ India regulatory/Internal controlEffective communication with ability to build successful teamsExcellent written/oral communication skillsDemonstrated process improvement and project leadership skillsAbility to independently achieve consensus and bring forward new ideas to remove barriersProactive work styleAbility to work under pressure and balance many assignement at one timeProven Record of delivery of process improvements.Ability to own a project and bring it to a logical and successful completionChange Management Experience is preferredCore knowledge of AP- Purchase to Pay CycleStrong analytical, problem solving and conceptual skills. Must be able to analyze data, identify problem areas, make improvement recommendations, and implement approved recommendations.Customer focused with an attitude and ability to define and meet customer expectations.Proven experience with Microsoft Office Suite or similar.SAP/Oracle Financial or equivalent Financial Systems experience.Some knowledge of lean tools such as 8-D analysis, Pareto Charts, and Business Process Improvements (BPI).Demonstrates strong skills on following competencies Dealing with Ambiguity, Customer Focus, Functional/Technical Skills, Integrity and Trust, Intellectual Horsepower, Managerial Courage, Organizational Agility, Drive for Results.ADDITIONAL INFORMATIONDescribe all other aspects of your position that you feel are important and which have not been adequately covered (i.e. unique problems encountered, special freedom to take action, critical outside contacts, exceptional working conditions etc.)This role will require the candidate to work in shifts Night Shift (1830 to 0300 AM (following morning) or 1230 to 2130 depending on the region assignmedThis role requires an individual to be able to adapt to change in an ever changing environment and manage a staff to those changes.Supplier of resourcing to other areas of the organization which requires continuous cross-training efforts of staff; managing becomes a challenge to cover work-load and met metrics.Managing multi-lingual and multi-cultural staff to be able to support our global customer s expectations for Invoice Processing.
Additional Degree: BA (Arts) | B.Com. (Commerce) | B.Pharm. (Pharmacy) | B.Plan. (Planning) | B.Sc. (Science) | BBA/ BBM/ BBS | BCA (Computer Application) | Diploma-Other Diploma | B.Ed. (Education) | BHM (Hotel Management)

Experience: 5-8


Audit & Risk | Cost Accounting/ ICWA | ICWA
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